| Nonschool Related Activities |
These activities are not affiliated with the school district; they are sponsored by an outside organization. Requests for use of facilities must be made through the Student Accounting Office by completing the Application for Facility Rental form. The organization shall be assessed under the appropriate category of the Facility Use Fee Schedule, as well as billed for labor should district personnel be utilized. Liability insurance coverage is not provided under the school district's general liability policy for nonschool related activities. The requesting organization shall be required to submit a Certificate of Insurance naming Lampeter-Strasburg School District as the insured, on a primary and non-contributory basis, with minimum commercial liability limits of $1,000,000 per occurrence and a $1,000,000 general aggregate, as outlined in this policy. |
| School-Related Activities |
These activities are sponsored by organizations that are considered to be school related, such as booster clubs or parent-teacher organizations, but are not financially supported by the district. Requests for use of facilities must be made through the Student Accounting Office by completing the Application for Facility Rental form. Liability insurance coverage is provided under the school district's general liability policy for all school-related activities unless specified below as an exception. Requests made as a school-related activity shall be required to provide proof of affiliation with the sponsoring school-related organization. This is to prevent nonschool related organizations from being considered school related organizations for the sole purpose of avoiding facility rental fees, a practice that is in violation of this policy. Failure to provide adequate proof of affiliation could jeopardize the use of the facility by the respective school-related organization. Application for Facility Rental forms submitted by booster clubs or parent-teacher organizations must be signed by the president of the organization and the head coach or principal, respectively, indicating that the request is to provide a legitimate activity of the sponsoring booster club or parent-teacher organization. Athletic-related camps, tournaments, or similar group activities must not incur a profit or they will be considered as a fundraiser and shall be governed under established administrative regulations. A summary of the income and expenses, including coaches' salaries, from each athletic-related camp, tournament, or similar group activity must be submitted to the Student Accounting Office within thirty (30) days of the conclusion of the event. |